The importance of communication when hosting a race

redlinederby Friday, 11/3/2023
Site manager

Organizing and hosting a mail-in race is a lot of work. It just is. The Diecast Racing Iceberg is a real thing. We all appreciate the time and effort hosts put into building a track, running cars, and producing the videos we love to watch...but the most important aspects of hosting is all the stuff we don't see, particularly when it comes to dealing with the cars people have sent in to race.

Communicating is the single most important thing you can do as a host

Communication is what will make or break your reputation. It means sending out emails and messages to people as cars are received and shipped. It means providing dates and timelines...and more so, it means letting everyone know when those dates change! We all know things happen - and that's fine - just let folks know so they're not left in the dark and getting angry.

Hosting a race is a customer service job

It's always disheartening for me to hear about people not getting cars returned or people just having a shoddy experience. It's not good for any single person, and it's not good for the hobby.

New people are discovering competitive diecast racing all the time. If someone's first experience with the hobby is feeling like they got ripped off or even just ignored and poorly treated, they'll move on. We should all want the hobby to grow so we can see new tracks and new cars getting built all over the world.

But any bad vibes can be remedied if you just communicate. Communicate. Communicate. Communicate. 

Let people know when you're not going to get cars back on time. Let people know when dates change. Let people know when shit breaks. And let people know when good stuff happens too! 

Check email. Check messages. Reply, reply, reply. It doesn't have to be instant, but it does have to happen. 

Communicating is by far the easiest thing you can do next to watching cars roll down a track. And honestly, if you're willing to put tons of time and effort into building a track and producing videos, but you're not willing to shoot off some emails, you're in the wrong business.

Would a host feedback system help?

I've often wondered if we should have a rating system for host clubs. Feedback systems aren't perfect but they can be a good guide, especially for people just getting into the hobby. It can be a slippery slope, and I'd like to think we don't need one, but maybe that's become the case...thoughts?


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dr_dodge 11/3/23

yes please!  I have had great experiences with most hosts, (rookie year, ~20 cars sent)

that said, I am waiting on cars from previous races, from one host, since the end of june.  pm's sent excuses.  Unacceptable!!!

I can train wreck their next race post, flame them, etc, but that's wrong to me, as it causes tension in the community, and does nothing but breaks things down every thing built before, rather than building more,
but I can also get damn'd petty, with a few beverages under my belt, and the fact I put hours & hours in on a car, and someone is trying to steal it, well, it makes me very, very angry

I would welcome a host rating system, with where the race is uploaded vs race mailin deadline

It will save me being an @$$$$$ to people

squid games comes to mind to start

and there is one other

please consider it, and as a host, think about your responsibilities


  • Thank you! Nothing to add! I know that the iceberg is huge! We are all giving you our probs!!! Please try to communicate if you can‘t do it at that time. Life can happen to everyone! I wish everybody that nothing bad happens! But if, a short note would be nice. Question to all the competitors would be in in that case not to bombard somebody with PM‘s . I wish you all a great week and stay safe!!! — Schottys_diecast
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